In the waning days of 2022, Congress passed a bipartisan $1.7-trillion spending bill that includes legislation that expands rights for pregnant and nursing employees.
The budget bill, which President Biden has signed into law, included the Pregnant Workers Fair Act (PWFA) and the Providing Urgent Maternal Protections for Nursing Mothers Act (PUMP Act). Employers will need to adjust their policies to comply with these two measures.
Here’s wrap-up of the two acts.
THE PWFA
This measure is modeled after the Americans with Disabilities Act and includes many of the same protections and steps employers must take if a pregnant employee asks for accommodations.
The law requires employers with 15 or more workers to make reasonable accommodations to limitations the worker conveys related to pregnancy, childbirth, or a related medical condition.
Like under the ADA, employers are required to enter into an interactive process with an employee covered by the PWFA to determine what kinds of reasonable accommodations they need and the employer can provide (as long as it does not saddle the employer with undue hardship).
The law also bars employers from requiring an employee covered by the PWFA to take paid or unpaid leave if another reasonable accommodation is available. Employers may also not retaliate, coerce, intimidate, threaten, or interfere if any worker requests or is provided with a reasonable accommodation.
And just like under the ADA, employees whose rights have been breached can seek relief including:
- Reinstatement
- Back pay
- Front pay
- Compensatory damages
- Punitive damages, and
- Recovering attorneys’ fees
The Equal Employment Opportunity Commission is required to write enabling regulations that include examples of reasonable accommodations for this new protected class.
PUMP ACT
This new law requires employers to provide employees who are nursing “reasonable time” and a private space to express milk.
The law expands on the Fair Labor Standards Act, which requires employers to provide nursing employees who are non-exempt under the FLSA with break time and a private space to express milk for one year after they give birth. This new law expands the right to both exempt and non-exempt employees.
Firms with fewer than 50 workers can qualify for an exemption from the law if they can establish that doing so would create an undue hardship (defined as creating significant difficulty or expense in relation to the business’s size or financial resources).
Employees who are denied a private place and time to express milk must first notify their employer of its alleged failure. If the employer doesn’t remedy the situation within 10 days, the employee may commence an action against them and seek damages, including:
- Unpaid wages
- Reinstatement
- Back pay
- Front pay, and
- Liquidated damages
YOUR NEXT STEP
You should update your company policies to ensure they are in compliance with the new laws.
Even though smaller employers can claim an exemption, it’s smart business to try to accommodate pregnant, new mothers and lactating employees if possible. You should also avoid taking adverse action against this new protected class.
Remember that VMA members get access to a free Employee Handbook builder and 24/7 access to a human resource specialist. To find out more about how to get these benefits, contact Shannon Wolford, VMA’s Membership Director at 415-710-0568 or shannon@visualmediaalliance.org.